lerlong.blogg.se - Check accessibility of word document office for mac

However, assistive technology cannot look at and interpret the finished visual form of a Word document the way a sighted user can to decipher the function or importance of different elements. Many document creators rely solely on visual styling to communicate the intended purpose or function of an element on a page, such as making the title a larger font size and bolded so it will stand out visually to sighted readers. This ensures that users will be able to remove text styling, adjust color contrast, and increase the font size as needed to improve readability.Consult a color checker tool to determine the color contrast.Some individuals with color blindness or low vision may struggle to detect the presence of text at all if contrast is low.High contrast makes text easier to read for everyone.Ensure there is adequate color contrast between the text color and background color.Users should be able to change the color, size, and other features of the text to make it more readable, and images of text are not adjustable.Sans serif fonts like Arial are recommended for greatest readability.Avoid using novelty fonts, such as script.

They are often easier for people with low vision, dyslexia, and processing disorders to decipher.

Read our article on using visual style to communicate meaning for more details.

Do not use visual style or color alone to communicate meaning.

Avoid using justified text, as it can be difficult for some readers to keep track of their location when both the left and right sides of text have straight edges.

Avoid using all caps except for acronyms.

Preferably avoid these styles using unless they are required for proper grammar or formatting citations.

Use text styles like italics, underline, and strikethroughs sparingly, as they can be hard to read for people with low vision or processing disorders.

Follow the guidelines in this section to ensure the text of your document is accessible. However, there are a variety of visual styling techniques that can reduce the accessibility of text. Unstyled text is generally accessible to all users. Most of these items have instructions available specific to your operating system in the Microsoft Word accessibility guide. Components of an Accessible Word Document This article has recommendations to support accessibility for a variety of users, including those who use assistive technology like screen readers and screen magnifiers, as well as individuals with hearing, motor, and cognitive disabilities. However, once these actions become habits, the amount of time it will take you to create a document shouldn’t be significantly longer than it is now.

They will take deliberate practice to integrate into the workflow you have when creating a document. There are a variety of actions you can take to improve accessibility in Word documents, and they are fairly straightforward. To create an accessible Word document, you will need to consider the accessibility of all the information in the document, including elements like the document structure, hyperlinks, lists, and images. Introduction to Word Documents & AccessibilityĪccessibility is fundamentally about making sure people can access the content you create.